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MUIT Ph.D Ordinance

Universities Act, 1973, (President's Act No. 10 of 1973), as re-enacted and amended by the Uttar Pradesh Universities (Reenactment and Amendment) Act, 1974 (U.P. Act No. 29 of 1974) and in supersession of all the previous ordinances of the subject, the Executive Council, hereby makes the following ordinances in order to regulate the minimum standards and procedures for award of Ph.D. Degree in consonance with the University Grants Commission (Minimum Standards and Procedure for Award of Ph.D. Degree) Regulations, 2009- published in The Gazette of India, 11th July, 2009.

1-Title and Commencement.

This Ordinance shall be called Maharishi University of Information Technology, Ph.D. Ordinance 2014, and it will come into effect from the date of the assent of the Chancellor.

2-Research Degree Committee (RDC).

(A) There shall be a Research Degree Committee (RDC) for each School appointed by Vice Chancellor. The constitution of RDC shall be a under.

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1. Dean of the Faculty Chairman/Convener
2. Heads of Department Members
3. Three Senior Teachers Members Members
4. Research Guide (s) Ex Officio Member

The duties of the RDC shall be as below mentioned-

2.1. To approve research proposals.
2.2. To recommend names of the external examiners to the Vice Chancellor for approval as suggested by the research Guide.
2.3. To monitor the progress of work of research candidates
2.4. To recommend names of Guides and Co-Guides to the Vice Chancellor for approval.
2.5. To consider applications for change of research topic and research Guide and make recommendations to Vice Chancellor for approval.
2.6. To consider other matters related to Ph. D. programme of the University and make recommendations to Vice Chancellor.
2.7. In the absence of RDC, Dean of School may recommend the matter (s) for approval to Vice-Chancellor.

3-Enumeration of Ph.D. Seats

3.1 -At any point of time, total number of Ph.D. seats (including those for D.Sc., D.Litt & L.L.D.) shall not exceed 08 for a Professor, 06 for an Associate Professor and 04 for an Assistant Professor in each department.
3.2. Based on above norms and number of Ph.D. scholars already registered for Ph.D. with all supervisors in the Department, a pre -determined and manageable number of feasible vacancies available for new Ph.D. students shall be counted on annual basis and communicated by the each Head of Department, in consultation with respective faculty members of the Department, to the Registrar along with broad area/sub disciplines available for these vacant Ph.D. seats.
3.4. The subject wise number of seats for Ph.D. shall be decided well in advance and displayed on the University website and in the advertisement. The University shall widely advertise the number of available seats for Ph.D. studies and conduct admission on regular basis.
3.5. These vacant positions shall be divided as per Reservation Policy of the State-Vertical & Horizontal- categories into unreserved, reserved for OBC and reserved for SC/ST, and so classified for each Department.
3.6. The procedure for admission, evaluation and award concerning pursuit of multi departmental inter-disciplinary Institutes of the University duly established under section 44 shall be same as specified for regular departments.
3.7There shall be no additional Ph.D. seats in multi-departmental interdisciplinary institutes unless regular whole-time teachers are appointed in the institutes themselves. For teachers otherwise associated with these Institutes, the of Ph.D. students shall have to be adjusted against the seats for the associated teachers of these institutes in their parent departments with no more than two for Professor and one each for Associate/Assistant Professor, respectively.

4. Categories of Ph. D. Candidates.

(A) Regular. A candidate in this category shall pursue a full time study research in the University.
(B) Sponsored. A candidate in this category shall be sponsored by a recognized R&D organization, academic institution, government organization or industry for doing research in the institute on a full-time basis. He/ She must be an employee of the sponsoring organization with at least two year of teaching/research/professional experience in the respective field. The University does not provide any assistantship/fellowship to such a candidate. He/ She must produce a sponsorship letter and no-objection certificate from the organization at the time of admission.
(C) Part-Time. A candidate in this category shall follow all the norms for Sponsored candidate as in 3 (A) but shall not be sponsored by any institution/organization

5. Eligibility

A candidate for pursuing research for a Doctor of Philosophy Degree of the University must hold a Post- Graduate Degree with minimum percentage of marks in the subject concerned and must fulfill other conditions of eligibility (good academic record, and other stipulations, if any) prescribed in the statutes for the recruitment to the post of Assistant Professor: Provided that in exceptional cases a candidate holding a Master's degree in an allied subject may also be considered for admission to Ph.D. Degree by the Research Degree Committee (RDC):Provided further that the students appearing for final year or final semester of their post- graduate degree examination will also be eligible to appear for the admission process subject to the fulfillment of minimum eligibility criteria in the final result thereof.

6. Admission Procedure.

6.1 The admission to Ph. D. Program shall be notified on the University website and/or through newspapers. The eligible candidates shall apply on the prescribed form. Subsequently, the shortlisted candidates fulfilling the minimum eligibility conditions will be called for written test.
This will be followed by an interview in which the candidates are expected to discuss their research interest/area.
6.2. The admission procedure as in 5 (A) shall be same for candidates who have qualified UGC/CSIR (JRF) examination/NET/SLET/GATE or who have passed M. Phil. degree except that they shall be exempted from appearing in written test.
6.3. The successful candidates will be granted provisional admission after fulfilling the admission formalities such as depositing the prescribed fee and verification of documents etc.The admission of the candidates shall be considered provisional till the candidate successfully completes the Pre-Ph. D Theory Course Work.
6.4. Only the predetermined number of students will be admitted to Ph. D. Program. Reservation policy shall be as per Government's rules.

7. Eligibility of the Research Guide.

7.1 A faculty member of the Maharishi University of Information Technology shall be the Guide who possesses a Ph. D. Degree in the relevant field or allied area of research with a minimum of three year teaching experience.
7.2. A faculty member of the constituent's college which has entered into an agreement/Memorandum of Association with the University for the purpose can be a Guide, in some special circumstances with approval from Vice Chancellor

8. Allocation of Research Guide.

The allocation of the research Guide for the provisionally admitted student shall be recommended to the Vice Chancellor by the Dean for approval on the basis of the research interest of the student as indicated in the application form and also during interview and the available specialization among the faculty in the concerned Department. The allotment of the Guide shall not be left to the individual student or faculty member. Further, in the case of more than two supervisors, the teacher belonging to the Department where the candidate is registered will be the Guide & other supervisor will be Co-Guide.

8.1. Provision of Co-Guide.
On recommendation from the RDC, the Vice-Chancellor may allow a candidate to have a Co-Guide for his/her thesis from another Department of the University or another Institution recognized by the University for this purpose. The eligibility for the Co-Guide shall be same.
If the candidate is permitted a Co-Guide, the Guide shall be from the Department where the candidate is registered. However, in case of non -availability of an eligible Guide in the department where the candidate is registered, the Vice Chancellor may approve a Guide from other Department where an eligible Guide is available and whose research area is close to the interest of the research area of the candidate.

8.2. Recognition of Guide and Co-Guide.
Application for the recognition of eligible Guide and Co-Guide shall be approved by the Vice-Chancellor on the recommendation of RDC. If a Guide leaves the University or retires from the University, then he/she automatically ceases to be a Guide. However, in special circumstances he/she may be allowed by the Vice Chancellor to act as Guide for the candidate(s) already enrolled with him/her till the submission/award of their thesis. However, in such a situation the candidate shall have to obtain a Co-Guide as may be approved by the RDC/Vice Chancellor. In case of non -availability of the Co-Guide for such candidates Dean of the respective School shall be the Co-Guide for administrative purposes.

9. Course Work and Evaluation

9.1. Pre-Ph. D. Theory Course Work.
The Pre-Ph.D. Theory Course Work is compulsory to all provisionally admitted candidates. After having been granted provisional admission, every Ph. D student shall be required by the University to undertake the Pre-Ph. D. Theory Course Work for a minimum period of one Semester (six months duration). The course work shall be treated as pre-Ph. D preparation and will include the following courses. The Pre-Ph. D. Theory Course Work will carry 12 credits; the bifurcation of these credits shall be as under:

Course No. Course & Content Credits
1. Research Methodology which includes research methodology, quantitative methods, computer application, tools and techniques including instrumentation, communication skills, seminar presentation and review of published research 04
2. Subject specific course 04
3. Guide's Course based on research topic 04

The syllabi for courses I and II above of Pre-Ph. D. Theory Course Work shall be decided by Board of Studies and respective School and same shall be notified.
9.2. A candidate with M. Phil. Degree with course work, awarded in accordance with the UGC Regulation 2009 shall be exempted from the Course I in 9.1.
9.3. Examination. The evaluation of Pre-Ph.D. Theory course work shall be divided into two parts viz. Internal Assessment and University Examination with a weight age in the ratio of 50:50. There shall be University examination for the Course I and II mentioned in 9.1. At the end of the semester conducted by the University. However, it shall be the responsibility of the Research Guide to perform complete evaluation of Guide's course through a written examination. There shall not be any separate University Examination for Guide's course.
9.4 Standard of Passing. There is a separate head for passing of Internal Assessment and for University theory examination for Pre-Ph. D. Course Work. Candidates securing a minimum of 40% of the marks each in theory examination of each course and internal Assessment, and an aggregate of 50% of marks in each course shall be declared passed. There shall be no awarding of ranks or classes5.
9.5 Grading. The marks of each Course mentioned in 9.1 would be converted into grades as follows:

Marks Obtained Grade Qualification
90 - 100 O Excellent
75 – 89 A Very Good
60 – 74 B Good
50 – 59 C Average
Less than 50 - Fail

9.6. Candidate securing F grade in the course shall only be given one attempt and will have to clear the concerned course within six months after appearing in the first examination.

10. Application for Registration and Submission of Synopsis

10.1 After successful completion of the Course Work, the provisionally admitted candidates will apply for the registration for the Ph. D. Program on the prescribed form along with the fee and five copies of his/her synopsis through his/her research Guide.
10.2 The applicant shall be required to make a brief presentation of his proposed research plan before the Concerned RDC. The Committee shall examine the research topic and the submitted research proposal (synopsis). In case it is found suitable, it shall be recommended for approval to the Faculty Board through Head/Dean of the concerned Department. The research proposals (synopsis) approved by Faculty Board will be sent to the Admission Committee for the final approval of registration as a Ph. D. Student of the University

11. Monitoring of Progress of the Candidate.

11.1 All the registered candidates shall be required to submit an elaborate progress report of the work done to the RDC through Head/Dean of the concerned Department /School of the University after every six month. The RDC shall scrutinize the progress report and shall inform the candidate regarding satisfactory/unsatisfactory progress, and further action required.
11.2 All the registered candidates shall give a presentation of his/her research work done before the RDC once in a year, and comply with suggestions given by the RDC.
11.3 If a candidate fails to submit two reports consecutively, his/her registration shall be liable to be cancelled.
11.4. Change in the Title of the Synopsis. A candidate may be allowed to change the title of his/her research work subject to approval of RDC provided he/she applied for the change at least six months before the anticipated date of submission of his/her thesis or earlier. The candidate shall submit his/her application duly recommended by the Research Guide.
11.5 Change of Research Guide. Ordinarily, no change of supervisor shall be allowed. But in the latter when he/ she is unwilling to continue to guide the candidate or in any other circumstance necessitating such change, the RDC will recommend a change of supervisor to the Vice-Chancellor who may allow such a recommendation, depending on the merit of the case.

12. Cancellation of Registration.

The registration of the candidate is liable to be cancelled in the following cases.
12.1 If he/she fails to submit two progress reports consecutively.
12.2 If he/she does not submit his/her thesis by the end of the prescribed/extended period.
12.3 If his/her research work is found to be copied from others, as confirmed by RDC.
12.4 If he/she is expelled from the University due to his/her act of indiscipline or for other reasons.

13. Duration, Submission and Evaluation of Thesis

13.1 Duration
Ordinarily a candidate shall be required to submit his/her thesis within a maximum period of five years from the date of registration but not earlier than two years in any case. If the candidate is unable to submit his/her thesis within five years from the date of registration, he/she shall cease to be a student of the University and shall not be entitled to the rights and facilities extended to a student. Such a candidate, may, however, under special circumstances, be permitted by the Vice-Chancellor, on collective recommendation of the Guide, the Head/Dean of the Department/School concerned, to submit his/her thesis within a maximum period of seven years including the five year period of their studentship. A candidate submitting his/her thesis after the expiry of five years time shall have to pay late submission fee as decided by the University. The registration of the candidate who does not submit his/her thesis within seven years from the date of his/her registration shall be deemed to be cancelled.
13.2 Submission
(i) Three months before his/her thesis is ready for submission, the candidate shall apply through Head/Dean of the concerned Department for the appointment of examiners for his/her thesis. The Dean of the concerned School shall place the application before the RDC, which shall recommend a panel of six external examiners along with email address, fax, and contact number of each examiner in addition to the Guide who shall also be the internal examiner. The Supervisor shall be co-opted as a member of the RDC for this purpose. Out of this panel, three examiners, inclusive of the Supervisor, shall be appointed by the Vice- Chancellor in accordance with the due procedure to evaluate the thesis. Effort should be made to ensure that the panel of examiners is representative in terms of the universities and states and that not more than one examiner is chosen from one University/Institute and at least one examiner shall be from outside the State.
(ii) Prior to submission of the thesis, the student shall be required to make a pre-Ph. D. thesis submission presentation in the Department/School that shall be open to all faculty members and research students, for getting feedback and comments, which may be suitably incorporated into the draft thesis under the guidance of the Guide.
(iii) The candidate shall publish at least one research papers related to his work in a reputed refereed research Journal before the submission of the thesis and shall produce evidence for the same in the form of an acceptance letter or the reprint of the paper. A review paper published in any journal shall not count towards the above requirement.
(iv) The candidate shall submit the thesis in five hard copies and four CDs in PDF format along with the summary of the work along with the fee for submission of thesis as prescribed by the University.
13.3 Evaluation.
(i) The thesis shall be referred to the examiners appointed by the Vice Chancellor. If the examiners consider the thesis to be of sufficient merit they may recommend that the thesis be accepted for the award of the degree of Doctor of Philosophy.
(ii) If reports of the examiners show a divergence of opinion between the examiners, the Registrar may direct that the reports be exchanged between them, the examiners being requested to submit a joint report, if possible. If there is divergence of opinion even after the exchange of reports, a fourth examiner shall be appointed by the Vice Chancellor from the panel of examiners already approved whose decision shall be final.
(iii) If two examiners recommend the revision of the thesis either originally or after the exchange of reports, the thesis shall be revised and resubmitted within six months from the date of the issue of the letter to the candidate by the Registrar. The revised thesis shall be sent to the same set of examiners for evaluation. In case they disagree to reexamine the thesis, only then would fresh consent be taken from other examiners. (iv) In case two examiners reject a thesis originally or after the exchange of reports, the thesis shall be finally rejected.

14. Viva Voce and Defense of Thesis.

If the reports of the examiners are unanimous and definite, the candidate shall be required to undergo a Viva-Voce examination to be conducted by two examiners of whom one shall be the Guide and the other one from among the external examiners, who have evaluated the thesis. If the external examiners evaluating the thesis are from outside the country, another external examiner may be specially appointed by the Vice Chancellor for the purpose. The Head/Dean of the Department shall preside and conduct the proceedings of the Viva-Voce examination, but he/she shall not be party to the decision. In case the supervisor is not available, the Head/Dean of the Department/School himself or any senior teacher of Department may be appointed with approval from Vice Chancellor to act as internal examiner. The Viva-Voce will be open to all interested in the subject, where the candidate shall be required to present the main findings of his/her thesis and defend the same. After satisfactory Viva-Voce, the examiners (internal and external) may recommend that the thesis for the award of the degree of Doctor of Philosophy.

15. Award and Provisional Degree.

15.1 After the approval of the recommendation of examiners by the Vice Chancellor, the University shall declare the result of the award or rejection of the degree of Doctor of Philosophy.
15.2 University will issue the Provisional Certificate, certifying that the Ph. D Degree awarded is in accordance with the UGC Regulations 2009 (minimum standard and procedures for award of the degree of the Doctor of Philosophy published in The Gazette of India, 11th July, 2009. (asadha 20,1931).

16. Depository with UGC.

Following the successful completion of the evaluation process and announcements of the award of Ph.D., the University shall submit a soft copy of the Ph.D. thesis to the UGC within a period of thirty days, for hosting the same in INFLIBNET accessible to all Institutions/Universities.

17. Act of Plagiarism.

In case of the students who have copied the research work of other, as confirmed by the RDC, the synopsis/registration/Ph. D. degree of the student shall be rejected/ cancelled and he/she will be debarred from registering for any other programme in the University.

18. Removal of Difficulties.

If any difficulty arises while giving effect to the provisions of these regulations, the Vice- Chancellor may in extra-ordinary circumstances pass such order as he/she may deem fit

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